It only takes a few clicks to view your PowerPoint presentation in grayscale. This feature works the same in all modern versions of Microsoft PowerPoint: 2010, 2013, and 2016. Select the View tab on the Ribbon. In the Color/Grayscale group, select Grayscale or select Black and White to view your presentation in black and white. Print slides in black and white or grayscale. PowerPoint prints and displays in color by default but slides and handouts are often printed in black and white or shades of gray, also known as grayscale. You can print your whole presentation — the slides, outline, notes pages, and audience handouts — in color, grayscale, or pure black and white. View document properties in the Ribbon of PowerPoint 2007. It's quite differtent in the File tab between PowerPoint 2010 and PowerPoint 2007. In PowerPoint 2007, there is no File tab. However, you can get the document properties from Office button: Click the Office button at the top right corner; Click the Prepare button; Go on to click the. . Grayscale printing. Often, the presentation is printed in grayscale, not in color. You presentation may look entirely different when printed in grayscale. To test out the result, click the Color/Grayscale button on the Standard toolbar. In 2007, go to View tab Color/Grayscale group Grayscale. You may be surprised at the results! Instructions to print color PDF pages in gray / grayscale / composite gray / black and white using Acrobat or Reader. Use printer properties to print PDF pages in black and white.

Advanced

Editing options

When selecting, automatically select entire word - Select this check box to select the entire word when you click a word, or clear this check box to select an individual letter in a word when you click a word.
Allow text to be dragged and dropped - Select this check box to move or copy text within a presentation or from Office PowerPoint 2007 to another Microsoft Office program by dragging the text, or clear this check box to prevent dragging text to move or copy it.
Automatically switch keyboard to match language of surrounding text - Select this check box when you are working with text in different languages. Office PowerPoint 2007 automatically detects the language in which the insertion point is placed, and switches to the correct keyboard language.
Maximum number of undos - On the Quick Access Toolbar, the Undo command allows you to undo one or more of the recent changes that you made to your presentation. In this box, enter the number of times that you can click Undo to undo your changes at any particular time.

Cut, copy and paste

Use smart cut and paste - Select this check box if you want PowerPoint to adjust the spacing of words and objects that you paste into your presentation. Smart cut and paste ensures that pasted content does not run up against other words or objects that appear before or after the content that you paste. Clear this check box if you do not want PowerPoint to automatically adjust the spacing of words or objects.
Show Paste Options buttons - Select this check box to show the Paste Options buttons, or clear this check box to hide the Paste Options buttons. The Paste Options buttons appear alongside text that you paste. By using these buttons, you can quickly choose between keeping the source formatting or pasting text only. When you clear the Show Paste Options buttons check box, you turn off this feature in all Office programs in which it is an option.

Image size and quality

New in 2010

Display

Show this number of recent documents - Enter the number of recently opened or edited presentations that you want to appear in the Recent Documents list. To view the Recent Documents list, click the Microsoft Office Button , and the list appears to the right of the menu options.
Show all windows in the Taskbar - Select this check box if you want PowerPoint to display all windows (identified by individual file names) on the Microsoft Windows taskbar, enabling you to move among presentations quickly and easily, or clear this check box to show only the active presentation window.
Show shortcut keys in ScreenTips - Select this check box to show the keyboard shortcuts in all ScreenTips, or clear this check box to hide the keyboard shortcuts in all ScreenTips.
Show vertical ruler - Select this check box to show the vertical ruler, or clear this check box to hide the vertical ruler. The vertical ruler is a bar that appears alongside your PowerPoint presentation and that you can use to measure and align objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.). If you select the Show vertical ruler check box, and on the View tab, in the Show/Hide group, you select the Ruler check box.
Disable hardware graphics accelerator (Added in 2010) -
Open all documents using this view - Select an option from the list to specify that all presentations open in a specific view each time that you start PowerPoint.

Slide show

Show menu on right mouse click - Select this check box to show a shortcut menu when you right-click a slide in Slide Show view, or clear this check box to prevent the shortcut menu from showing.
Show popup toolbar - Select this check box to show a toolbar at the bottom of a full screen presentation that allows you to navigate between slides and apply annotations to your presentation, or clear this check box to hide the toolbar.
Prompt to keep ink annotations when exiting - Select this check box to be prompted to save your changes when you write on slides during a presentation, or clear this check box to exit without being prompted to save your ink annotations.
End with black slide - Select this check box to insert a black slide at the end of your presentation, or clear this check box to end your presentation without a black slide. If you clear this check box, the last thing your audience sees is the last slide in your presentation, rather than a black slide.

Print

Print in background - Select this check box to work in PowerPoint while you print your presentation (printing can slow the response time in PowerPoint), or clear this check box to turn off background printing when you want rapid response time while you work in PowerPoint.
Print TrueType fonts as graphics - Select this check box to turn your fonts into vector graphics so that your fonts will be printed clearly and at any size (or scale), or clear this check box if the print quality or scalability is not important to you.
Print inserted objects at printer resolution - Select this check box when you want quality printouts of inserted objects, such as pie charts or tables, or clear this check box to ignore distorted or vertically stretched objects when printing.
High quality - (Added in 2007) Select this check box when you want to see improvements in your print jobs such as increased resolution, blended transparent graphics, or printed soft shadows. By selecting this option, you get the best possible output, but printing may take longer.
Align transparent graphics at printer resolution - Select this check box to ensure that your transparent content lines up properly with all other content. By selecting this option, PowerPoint uses the printer's resolution to print, which can slow down performance if the printer has a very high resolution.

When printing this document

When printing this document - In this list, select the presentation that you want to apply settings to, and then click one of the following:
Use the most recently used print settings - To print the presentation according to the options that you used previously in the Print dialog box, click this button.
Use the following print settings - To choose new print settings for the presentation, click this button, and then do the following:
Print what - In this list, select what you want to print.
Color/grayscale - In this list, select the setting that you want. For information about printing in color, grayscale, or black and white, see Print your slides.
Print hidden slides - Select this check box to print slides that you have previously hidden, or clear this check box to print only slides that are not hidden. For information about why you would want to hide a slide and how to hide a slide, see Hide or show a slide.
Scale to fit paper - Se

Grayscale Button For Ppt